Onvia(tm)
Introduction:
Visit:Onvia (tm)
Notification of upcoming solitations is done through the Onvia system to provide current information to potential contractors, consultants, and other types of vendors, as well as the general public. The system allows you to receive the information quickly, whenever and wherever you choose, 24 hours a day, seven days a week. All you need is a fax machine and/or computer. The Onvia system is never closed. You can contact them for more information at 1-800-711-1712.
Who should use this system?
- Individuals and businesses wanting to become a vendor or supplier for the City of Ocala
- Established vendors who need to update their information to remain competitive
- Vendors who want to obtain copies of Bids and Request For Proposals (RFPs)
- Vendors who want to know the status of Bids and RFPs
- Vendors who want to find current City of Ocala procurement agenda items for the City Council
- Vendors who need detailed information about Ocala's Purchasing Code and Procedures
What type of information is available on the system?
Legal advertisements, mail order request forms, bid/RFP addendum, bid tabulation sheets and vendor pick-up lists are available along with the following:
- Current Procurement Listings
- Formal Contracts and Construction Bids
- Straight Bids
- Annual Bids
- Requests for Proposals (RFPs)
- Professional Service Requests for Proposals (RFPs)
- Current Award Recommendations and Current Council Agenda Items
How To Use The Onvia System
Using the Onvia system is easy. There are several methods to receive notifications:
E-Mail Broadcast
Onvia offers an e-mail notification of bid opportunities for those who prefer to receive information electronically. These vendors will also be able to download the actual bid package over the web at no additional charge.
Fax Broadcasting
When a new bid or RFP is developed by the agency, the information is sent to the office via e-mail. This information typically includes the legal advertisement.
Microsoft Word(tm) templates are supplied to help develop the bid invitation or RFP notice and to ensure a consistent look to all the documents.
Using the commodity codes listed in the notice, the database is queried for vendors who supply those services or goods. The legal advertisement is then sent by e-mail or fax broadcast to those vendors.
Hundreds of announcements go out effortlessly, with no printing, processing, or mailing costs, and a report telling who received the e-mail or fax is automatically generated.
Last minute cancellations of pre-bid conferences, changes in opening dates, or other addenda can be handled immediately. No more expensive overnight mail charges.
Fax-On-Demand
Fax-On-Demand allows vendors access to the information they want, when they want it, with no manual intervention necessary.
The Onvia service never closes, and vendors appreciate the ability to access information after hours and on weekends and holidays. Any type of printed information can be made available on the system. Items typically stored on a procurement system include:
- Current bids, RFPs, formal contracts and other solicitations.
- Vendor registration, updates and commodity code listings.
- Purchasing codes and procedures.
- Miscellaneous forms.
- Documents too lengthy to fax can be mailed by request.
Document Numbering
Where xxx is the bid or RFP number, documents are numbered as follows:
- xxx1 - Legal advertisement
- xxx2 - Published "short list" for the project.
- xxx3 - Mail Order Request Form for Bid/RFP/PS package
- xxx4 - Bid Tabulation sheet for that particular project
- xxx5 - List of all vendors who have received the bid package.
- xxx61 - 1st addendum to this bid
- xxx62 - 2nd addendum to this bid.
For example, to find out who has received bid packages for BID #98-301-CO, simply request document number 3015.
Other Commonly Requested Document Numbers
- 100 - Current Procurements List
- 101 - Historical Listing of Bids with IOD
Should you need further assistance, please contact Onvia at:
Onvia.com
800- 711-1712
E-mail info@Onvia.com